Contract Administrator (CA)- Permanent role

Contract type: Permanent
Industry: Building & Construction > Contracts Management
Start date: ASAP
Salary: $100k + super
Reference: MC.05.07.2021.CA
Contact name: Michael Coetzee
Contact email:

Job description

About Trojan:
Trojan Recruitment Group is a national provider of professional, industrial & trades recruitment, specialising in temporary, contract and permanent employment across a range of industry sectors. We pride ourselves on being good people to deal with which is why we have a diverse and loyal client base and committed workforce.

We are currently seeking an experenced “Contract Administrator” 
for a Permananet oportunities based in Parramatta, to work for an
privately owned Australian development and construction company, with a successful history of completing a broad range of projects from multi storey to mixed use and high rise residential developments.
Interviewing now! Start ASAP

About the role:
  • We are looking to secure the services of an experienced CA to administer and facilitate  the development and delivery of a large high rise residential construction projects - Value $12m - $20m
  • As the Senior CA you will be responsible for managing the delivery of construction projects from inception to completion which will include:
  • Plan, manage and monitor detailed design and construction of projects, you will be involved in the preparation of project briefs, design, tender and contract documentation; management of contractors, consultants and authorities; administration of contracts, progress claims and
  • Variations; preparation and on-going management of project budgets, including cost analysis, cash flow maintenance and reporting; risk analysis, project finalization and handover; and general project administration from initiation to Final OC and Practical Completion
  • Deliver projects to meet time (programming and scheduling of activities), cost, quality, safety, and environmental expectations from initiation to handover
  • Lead procurement process for all Consultant & Subcontractor negotiations, selection & management including engagement of subcontractors, negotiation prices
  • Administer contracts to a high standard, collaboratively, and in a timely manner.
  • High level ability to negotiate complex and sensitive contractual issues and claims
  • Assisting the PM with managing complex authority negotiations throughout the lifecycle of the project
  • An excellent grounding in sub-contractor management and reading detailed plans
  • Thorough understanding of construction law and contracts.

Key Accountabilities:
  • Preparing planning and construction permit (road closure) and other relevant documents for submission to council for construction projects
  • Working in conjunction with the Project Manager to develop effective programs for all on-site work
  • Monitoring all financial aspects of the contract to ensure projects run to budget including: Issuing Purchase Orders, Early reporting of Trade Lettings/Variations, Approval of Contractor Invoices, batching supplier invoices and producing Progress Claims both draft and tax.
  • Assisting in developing and issue draft progress reports to PM on monthly basis to enable acceptance prior to production of company tax invoices
  • Preparation of monthly reports for the Project Manager to provide accurate details of the project’s financial and OH&S status including, Cost to complete reports, Divisional, deliverables, Procurement and Safety reports
  • Administering the initial phase of the project in a timely manner to ensure contractors are made aware of calls for “expressions of interest”, plans and specifications are provided and quotes are correlated
  • Compiling a tender analysis for each subcontractor on the project
  • Maintaining and update records of all correspondence related to contract activity
  • Subcontracting administration including, Issuing subcontracts, Dealing with subcontractors, Shop Drawing document control
  • Review estimates to confirm margins/budgets
  • In conjunction with Project Manager, analyse various cost/construction options to determine most cost effective alternatives
  • Analyse quotations, negotiate with subcontractors, pursue extra quotes where necessary and write purchase orders
  • Liaise with Project Manager to determine sub-contractor scope of works and the letting of sub contracts
  • Organise and submit delay notices and extensions of time
  • Visit sites to check job progress
  • In conjunction with Project Manager, attend site meetings
  • Scheduling – ordering materials and quantity take offs
  • Cost control, monitoring and reporting in conjunction with Project Manager
  • Collate and submit variations
  • Take part in handover of estimate with Project Manager
  • In conjunction with Project Manager, check tender drawings against contract
  • Maintain project contact list
  • Control contract documentation including; drawing issues and architect’s instructions
  • Follow up on building license and copy conditions to architect and site manager
  • Submit drawings to Authorities and pay fees
  • Ensure insurance is in place and compliant
  • Organise and submit progress claims
  • Authorise invoice payments
  • Procure trade packages and assess tender submissions
  • Develop, monitor and facilitate monthly financial reports.
    Key Expectations & Requirements:
  • Appropriate tertiary professional qualifications, at degree level, in a relevant field, such as Project Management, Civil/ Structural/Services Engineering, or equivalent relevant industry experience including Contract Administration (with demonstrated Project Management capabilities);
  • Extensive CA experience with a proven track record on medium to high-density residential unit projects valued $15m+;
  • least 3-5 years' experience in all aspects of construction CA works;
  • Demonstrate to a high level the capacity to support and administer delivery of highly complex projects to expected time, cost, quality, safety and environmental targets;
  • Well organised, strong work ethic, enthusiastic, motivated, honest, high level of integrity
  • You will need a positive attitude with a passion and enthusiasm for working in a dynamic team environment;

How to Apply
If you are interested in this opportunity, please send your most recent updated resume via the APPLY link. or send your resume directly to - 02 9633-4933

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